|
Accounts payable ledgers and schedules |
7 years |
|
Accounts receivable ledgers and schedules |
7 years |
|
Audit reports |
Permanently |
|
Bank reconciliation |
2 years |
|
Bank statements |
3 years |
|
Capital stock and bond records |
Permanently |
|
Cash books |
Permanently |
|
Chart of accounts |
Permanently |
|
Checks (canceled-see exception below) |
7 years |
|
Checks (canceled for important payments, i.e. taxes) |
Permanently |
|
Contracts, mortgages, notes and leases: |
|
|
Expired |
7 years |
|
Still in effect |
Permanently |
|
Correspondence (general) |
2 years |
|
Correspondence (legal and important matters) |
Permanently |
|
Correspondence (with customers and vendors) |
2 years |
|
Deeds, mortgages and bills of sale |
Permanently |
|
Deposit slips |
2 years |
|
Depreciation schedules |
Permanently |
|
Employment Applications |
3 years |
|
Expense analysis |
7 years |
|
Financial statements year-end (others optional) |
Permanently |
|
Garnishments |
7 years |
|
General ledgers, year-end trial balances |
Permanently |
|
Insurance policies (expired) |
3 years |
|
Insurance records (accident reports, claims, etc) |
Permanently |
|
Internal reports (miscellaneous) |
3 years |
|
Inventories of products, materials and supplies |
7 years |
|
Invoices (to customers or from vendors) |
7 years |
|
Journals |
Permanently |
|
Magnetic tape |
1 year |
|
Minute books of directors, stockholders and bylaws |
Permanently |
|
Notes receivable ledgers and schedules |
7 years |
|
Option records |
7 years |
|
Patents and related papers |
Permanently |
|
Payroll records and summaries |
7 years |
|
Personnel files (terminated) |
7 years |
|
Petty cash vouchers |
3 years |
|
Physical inventory tags |
3 years |
|
Plant cost ledgers |
7 years |
|
Property appraisals by outside appraisers |
Permanently |
|
Purchase orders |
7 years |
|
Receiving sheets |
1 year |
|
Retirement and pension records |
Permanently |
|
Sales commission reports |
3 years |
|
Sales records |
7 years |
|
Scrap and salvage records (inventories, sales, etc) |
7 years |
|
Stockroom withdrawal forms |
1 year |
|
Subsidiary ledgers |
7 years |
|
Tax returns, revenue agents' reports and other documents relating to determination of income tax liability |
Permanently |
|
Time books/cards |
7 years |
|
Trademark registrations and copyrights |
Permanently |
|
Training manuals |
Permanently |
|
Union agreements |
Permanently |
|
Voucher registers and schedules |
7 years |
Vouchers for payments to vendors, employees etc.
(includes allowances and reimbursement of
employees, officers, etc. for travel and entertainment
expenses) |
7 years |
|
Withholding tax statements |
7 years |